Get the Attachement From Shared Folder and Upload Into Sharepoint

I wanted to write this post for such a long time. And happy I finally tin. Anyone who tried to share content externally in SharePoint Online/Role 365 knows that it wasn't an easy attempt. Sharing itself was not that hard. However, experience for the recipient was a big pain in the ass. For the recipient, information technology was almost similar a visit to a proctologist (no pun intended)  – kind of weird and very confusing. To learn more on what I am talking about, please referencethis post to see what that experience looked like.

Fast-frontward to today, and we have a brand new, smoothen and intuitive experience now in SharePoint (and OneDrive) when it comes to external sharing (thanks to feedback from SharePoint users and Microsoft team making of import changes). So with this post, I would like to explain the new, pleasant experience we take now on how to share files and folders externally in SharePoint.

First, let's review what we can share externally in SharePoint.

What content can be shared externally in SharePoint?

• Sites
• Folders
• Files

As far as Site external sharing, equally of the writing of this post, the experience is still the aforementioned (painful one) as it was before. Delight reference this post to larn more nearly it. Nosotros will keep the upbeat mood of this mail by focusing only on the new external sharing experience available for files and folders.

How to share SharePoint folders externally

Quite frequently, you do not demand to share the whole site externally. Commonly, it is just a specific folder. Luckily, this is the experience that got vastly improved for the recipient, so let's go over this together.

Steps for you

1. Make sure yous are using a modern certificate library.
2. Correct-click above the folder yous want to share, and click Share
3. From the pop-up that appears, choose Specific People, and so click Apply. This is the same screen where the user can allow or not allow editing of the binder. I will explain what this means in the next section of this postal service.
4. Type the external user's email and hit Ship. You lot can also add a personal message if you wish
5. OK, your part is washed! Go and pad yourself on the back!

Steps for the recipient

1. The external user gets an email that looks like the 1 below
2. User clicks on the link included in the electronic mail
3. The user needs to verify his/her identity by clicking Send Code
4. Another email is sent to the recipient with the code. The user needs to utilize information technology inside fifteen minutes!
5. Once the user enters the lawmaking and clicks Verify…
6. … The user gets admission to the contents of the folder shared! Mazel Tov!

What the recipient volition be able to do with the folder

What the recipient can do in that shared binder depends on whether or not you lot allowed editing above.

If you lot allowed editing (clicked on Allow Editing checkbox)

Users will be able to:

• Download files and subfolders
• Upload files and folders
• Modify files and subfolders
• Create and upload new subfolders
• Delete files and subfolders
• Move and copy files and subfolders
• Rename files and subfolders
• Share files and folders with others
• Change views (if additional views exist on a document library)
• Filter by custom metadata (if custom metadata has been created)

Users will not be able to:

• Rename the root folder that has been shared with them
• Access any other files or folders in the same library
• Access annihilation else on your SharePoint site
• Access any other SharePoint sites in your tenant

If you did not allow editing (unchecked Allow Editing checkbox)

Users will be able to:

• Copy files and subfolders
• Download files and folders
• Share files and folders with others
• Modify views (if additional views exist on a certificate library)
• Filter by custom metadata (if custom metadata has been created)

Users will not be able to:

• Modify or delete whatsoever files and subfolders
• Rename the root folder that has been shared with them
• Access whatsoever other files or folders in the aforementioned library
• Access anything else on your SharePoint site
• Admission whatsoever other SharePoint sites in your tenant

How to share SharePoint files externally

The process is very similar to the folder sharing.

Steps for you

1. Brand certain you lot are using a modern document library.
2. Correct-click higher up the file you desire to share, and click Share
3. The pop-up carte du jour and choices are identical to the folder sharing nosotros covered above. Choose Specific People, and so bank check or uncheck the box depending on whether you desire the user to be able to edit the file or not, and then hit Utilize
4. On the next screen, type in an external e-mail, add a personal message (optional) and hit Send
5. That's it – you are washed! Nice and easy! Go and accept a drink, smoke a cigar, read a book!

Steps for the recipient

1. The external recipient gets an email and clicks on a link within the email
2. On the next screen, to verify the identity, the user requests a verification lawmaking
3. But like with folders above, another e-mail is sent, with the code. The user types information technology in and clicks Verify
4. And the user at present will be granted access to the file!

What the recipient volition be able to exercise with the file

As with folders, what the recipient can do with the file shared depends on whether or not y'all allowed editing above.

If you lot allowed editing (clicked on Let Editing checkbox)

User will be able to:

• Modify file
• Download file
• Share file with others

Users volition not be able to:

• Delete a file
• Rename a file
• Access whatsoever other files or folders in the same library
• Admission anything else on your SharePoint site
• Access any other SharePoint sites in your tenant

If you lot did not allow editing (unchecked Allow Editing checkbox)

Users will exist able to:

• Download file
• Share file with others

Users will not exist able to:

• Delete a file
• Rename a file
• Change a file
• Access any other files or folders in the same library
• Admission annihilation else on your SharePoint site
• Access any other SharePoint sites in your tenant

And here is a video that shows y'all all of the above steps:

wedgwoodowbet1957.blogspot.com

Source: https://sharepointmaven.com/how-to-share-files-and-folders-externally-in-sharepoint/

Share :